Avoiding Burn Out with Time Blocking and Priorities.
I was recently working with a client who, like many business owners, spends too much time running around in reactive busy mode. Time Blocking, focus and creating priorities are critical to long term success. The effort of constantly putting out fires will result in one thing: Burn Out.
My client understood what was happening but needed a plan to become
The Key to having Focus and creating priorities is to Time Block
more proactive. So even before we worked on completing systems and processes,
we needed to create a default time schedule based on her needs and priorities. “Time blocking” and is the perfect way to combat being overwhelmed by daily tasks and distractions.
Many consider this “time management”, but since we are all limited to the same 24 hours each day we can’t actually manage those hours. Control the priorities that need to be accomplished to avoid burn out in that time frame.
After examining my client’s quarterly goals we determined what needed to be done on a monthly and weekly basis. From there, the daily tasks fell in into place and were written down using her online calendar.
By creating 45-minute time blocks she’s now able to focus on smaller things without worrying about the next fire and burn out. Committing to assigning her to-do list into time blocks for the coming week on Sunday helps her hit the ground running on Monday morning. Productivity immediately improved because she focused on completing each task within the 45 minutes. Her competitive personality kicks in as she gets
a sense of satisfaction from this proactive working style, and the temptation to procrastinate is outweighed by the desire to complete the next task.
Sharing the time block with her team is like a Do Not Disturb sign because they are completely on board with helping her stay focused on her priorities during her allotted time blocks. The structure of focusing on each task individually has minimized wasted time. The result for my client and her team is a more relaxed, balanced and efficient work environment.
Do you recognize yourself the above scenario? Are you busy putting out fires and feel burn out coming? Do you need help transferring a time management mindset to one of time blocking? Contact Thom Torode at Sunrise Business Advisors to schedule your complimentary business building assessment, which is guaranteed to help build the business of your dreams.
Want a preview? Attend the upcoming Quarterly Plan Session you won’t be disappointed!
Thom Torode is a NJ based Professional Executive & Business Coach and EOS Implementer. He has owned and operated over 5 different businesses and is currently the Managing Director for Sunrise Business Advisors. Thom’s expertise includes working with business owners who have plateaued, getting them unstuck and back in growth mode. Additionally, Thom works with both franchisees and franchisors in helping them develop their
leadership skills. Thom is also Director Consultant with BNI. When not helping business owners and their teams create the business and lives they want and need, he can be found following his kids’ activities.